What we do
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Softcat’s Document Management Solutions gives you an on-premise or hosted virtual filing cabinet to reduce your paper consumption and free up your valuable space and time. This system replaces and automates traditional paper filing with an intelligent, simple, digital document management process that securely stores your documents and can quickly recall them when required.
Our Document Management Solutions have a three-step process for smooth and efficient document storage.
From the moment the document is scanned in, security is wrapped around it. From viewing and editing rights, to version control, and full disaster recovery, access to the document is guarded and monitored, in line with the GDPR. We can also set retention dates in line with legal requirements, but the system will check with you before anything is discarded.
Storing documents digitally means that paper never crosses desks, making digital approvals faster, giving instantaneous search and retrieval, making users’ lives more efficient by avoiding manual processes. Employees have historically spent 30% to 40% of their time looking for documents, but this intelligent system knows where documents are and pushes them through to their destination so work is carried out faster.
Our secure Document Management Solution removes your onsite storage, giving you space to grow your business and reduce the cost of offsite storage. It also means you have totally secure digital storage that is safe from theft or natural disaster, such as fire or flood.
Our system provides a single space, linking all departments with one integrated area for documents to be stored. It’s a modular solution, and once we’ve set up the core system, you can grow and add departments’ documents to streamline your working practices and document storage as well as retrieval processes.
We get to know your organisation and business priorities before we start to build you a solution to fit. We take a progressive approach, making incremental changes according to your objectives and implementing the solution slowly throughout the organisation.
Our solution is not aligned to one vendor. We look at what you want to achieve before finding the right system to suit your objectives. We have access to award-winning products and build a flexible, unique solution that grows with you, as you need it to.
We understand that lost and misfiled documents cause frustration are costly and can take up valuable time, so our system is tailored to your needs to ensure that your documents are secure, simple to find, and easy to manage. Our dedicated team of experts will first understand your organisation's objectives and processes, and then work with you to build a bespoke solution to achieve a flexible, cost-effective document management system. You’ll then have access to an intelligent dashboard to see exactly how the system is operating and whether any changes are required.
National coverage of fleet engineers
UK based operations centre
Industry leading SLAs
Market leading solution
Bespoke, flexible solutions
Access to intelligence dashboard